Excel like a finance pro.
Selection shortcut
Select only the visible cells in the selection
Alt + ; on Windows, ⌘ + Shift + Z on Mac.
When to use it
Reduces the selection to visible cells only, so a copy skips hidden and filtered rows.
The shape of it
- Windows
Alt + ;
- Mac
⌘ + Shift + Z
Worked examples
Copy filtered rows
Filter a table, select the visible rows, Alt + ;, Ctrl + C, paste elsewhere → Only the filtered rows are pasted
Without Alt + ; hidden rows sometimes come along.
Copy an outline summary
Group and collapse rows, select the summary area, Alt + ;, then Ctrl + C → Only the collapsed summary rows are copied
Report extracts from outlines.
Fill visible cells
Select a column with hidden rows, Alt + ;, type a value, Ctrl + Enter → Only visible cells are filled
Hidden rows untouched.
Worth knowing
- Copy after this and hidden or filtered rows are left out.
- Go To Special, Visible cells only, is the dialog version.
- A thin white line appears between visible blocks when it is on.
- Excel usually skips filtered rows on copy already, but manually hidden rows are copied unless you do this.
Where it goes wrong
- Pasting into a filtered range still pastes into hidden rows; there is no shortcut for that.
- Mac uses ⌘ + Shift + Z.
Related
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