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Selection shortcut

Select only the visible cells in the selection

Alt + ; on Windows, ⌘ + Shift + Z on Mac.

CommonDifficulty 1150 · Proficient
Practice · 2 questions →

When to use it

Reduces the selection to visible cells only, so a copy skips hidden and filtered rows.

The shape of it

Windows
Alt + ;
Mac
⌘ + Shift + Z

Worked examples

  • Copy filtered rows

    Filter a table, select the visible rows, Alt + ;, Ctrl + C, paste elsewhere Only the filtered rows are pasted

    Without Alt + ; hidden rows sometimes come along.

  • Copy an outline summary

    Group and collapse rows, select the summary area, Alt + ;, then Ctrl + C Only the collapsed summary rows are copied

    Report extracts from outlines.

  • Fill visible cells

    Select a column with hidden rows, Alt + ;, type a value, Ctrl + Enter Only visible cells are filled

    Hidden rows untouched.

Worth knowing

  • Copy after this and hidden or filtered rows are left out.
  • Go To Special, Visible cells only, is the dialog version.
  • A thin white line appears between visible blocks when it is on.
  • Excel usually skips filtered rows on copy already, but manually hidden rows are copied unless you do this.

Where it goes wrong

  • Pasting into a filtered range still pastes into hidden rows; there is no shortcut for that.
  • Mac uses ⌘ + Shift + Z.

Related

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