Cash-flow alerts for QuickBooks — before you’re short, not after
QuickBooks is great at recording what already happened. It won’t tap you on the shoulder six weeks out to say cash is about to get tight. Wauvel reads your QuickBooks and does exactly that — a forward cash forecast, runway, and plain-English alerts, delivered where you already work.
QuickBooks shows the past. The risk is in the future.
Every cash crunch is obvious in hindsight — the big invoice that slipped, payroll landing the same week as a tax payment, a slow month you could see coming if you’d been looking forward instead of back. QuickBooks reports are a rear-view mirror. They’re accurate and they’re essential, but they don’t warn you.
Wauvel adds the forward layer. It reads the same QuickBooks data and projects it out — so a thin week in mid-August shows up now, while you can still do something about it.
13-week forecast
A real receipts-and-disbursements forecast from your A/R and A/P aging — not a straight-line guess. See your bank balance week by week.
Runway you can trust
Burn counted the right way — net cash out, not just expenses — so the month you actually run out is the one you see.
Alerts where you work
A plain-English heads-up to your inbox, Slack, or Teams when the forecast crosses a threshold you set. Daily, weekly, or alert-only.
How the forecast is built
Wauvel times money in and out from your actual QuickBooks aging: DSO and DPO split immediate versus credit sales, recurring costs like payroll and rent land on their real rhythm instead of a flat monthly smear, and inventory-driven businesses can lead sales by their days-on-hand. That’s the difference between a forecast you believe and a spreadsheet you second-guess. Want to feel it first? The 13-week cash-flow tool is free, and the runway calculator runs in your browser.
Connect QuickBooks and see your next tight week coming. First report’s free.
Get my free report →Common questions
Does QuickBooks send cash flow alerts?
QuickBooks has a Cash Flow Center and some balance reminders, but it's built to record the past — it shows where cash has been, not a forward warning that you'll be short in six weeks. Wauvel adds that missing forward layer: it reads your QuickBooks and forecasts when cash gets tight, then tells you in plain English.
How does Wauvel forecast cash flow from QuickBooks?
It builds a 13-week receipts-and-disbursements forecast from your actual QuickBooks data: A/R and A/P aging drive the timing of money in and out, DSO/DPO split immediate versus credit sales, and recurring costs like payroll and rent land on their real rhythm rather than a flat monthly smear. The result is a week-by-week view of your bank balance going forward.
What kind of alerts do I get?
Forward-looking, plain-English ones — a warning when the forecast dips toward a threshold you set, when a big receivable is slipping, or when a lumpy outflow (payroll, taxes, a bonus) is about to hit a thin week. You can have them delivered daily, weekly, or monthly to your inbox, Slack, or Microsoft Teams, or as alert-only pings when a number crosses a line.
Do I have to leave QuickBooks?
No. Wauvel is a layer on top — it connects to QuickBooks read-only and never replaces your books. You keep doing your accounting exactly where you do it now; Wauvel just adds the forward cash forecast and alerts QuickBooks doesn't give you.
How is this different from a cash flow spreadsheet?
A spreadsheet is a snapshot you have to rebuild by hand every week, and it goes stale the moment an invoice slips. Wauvel pulls fresh from QuickBooks and re-forecasts automatically, so the runway number is current — and it explains the movement instead of just showing a new figure. You can still export the forecast to a branded, formula-driven Excel file if you want one.
Comparing tools? See how Wauvel stacks up against other AI CFO and AI accounting products.